Cashier management

Cashier Management – Administration

1) Cashier Management

Navigation: Main menu > Cashier

This section contains two main tabs for financial operations:

a) Accounting Documents

Displays a list of all accounting documents in the system.

Table Columns:

Date – date the document was issued.
Patient – name of the patient the document belongs to.
Title – document title.
Services – list of services covered by the document.
URL – link to the document.
Type – type of accounting document (invoice, receipt, etc.).
Total – total document amount.
Creator – admin who created the document.
Open – button to view the document in the system.
Download – button to download the document file.

Filters & Actions:

Date selector – filter documents by date range.
Patient – filter by patient name.
Download – download the full archive of accounting documents for the selected period.
- Opens a dialogue window where you can:
  - Download immediately.
  - Create the archive in the background and send it to your email.

Reset – clear all filters.

b) Transactions Tab

Provides a summary and detailed list of financial transactions.

Summary Table:

Pay Method – e.g., cash, cheque, Stripe, card, insurance, partner, web-checkout, deposit funds, etc.
Amount – total per each payment method.
Total – grand total across all payment methods.

Detailed Transaction List Columns:

ID – transaction ID.
Date – date of the transaction.
Type – income or expense.
Pay Method – the payment method used.
Services – services covered.
Amount – payment amount.
Price Type – price category used.
CFR – unique financial reference code.
Doctor – attending doctor.
Patient – patient name.
Responsible – staff responsible for the transaction.
Medical Document – link to related medical document.
Income Document – link to related income document.
Comment – any additional notes.

Filters & Actions:

Date, Patient, Service, Doctor, Responsible, Pay Method, Type, CFR (multi-select), Price Type (multi-select).
Apply – apply selected filters.
Reset – clear filters.
Export to Excel – export filtered results.

2) Cashier Settings

Navigation: Settings > Cashier settings

a) Currency Settings

Currency Symbol – enter the symbol (e.g., $, €, ₪).
Symbol Position – choose left or right of the amount.
Currency Dropdown – select the system currency.

b) General Settings

Advance Payment – toggle on/off.
VAT (%) – set VAT rate.
VAT Included – toggle whether VAT is included in prices.
Auto Check-in – toggle automatic patient check-in after payment.
Allow Payment from Touch – toggle allowing payments directly from a patient touch record.
Payment Component Dropdown – select payment provider: Z-Credit, Not Set, etc.

c) Payment Type

Dropdown to select the payment provider:

iCount
CIS Default
General Payment Module
General Payment with Stripe

d) Payment Type–Based Settings

iCount Integration

Document Toggles – enable/disable each payment method:
- Pay Cash
- Pay Credit Card (CC)
- Cheque
- Partner/Insurance
- Bank Transfer
- Web Checkout
- Depositing Funds
- After Visit
Accounting Documents – enable/disable per payment method:
- Hashbonit Mas (Invoice)
- Hashbonit Mas + Kabala (Invoice + Receipt)
- Kabala (Receipt)
- Hashbonit Eska (Proforma Invoice)
Comment Field – supports custom placeholders:
{{patient}} {{doctor}} {{service}} {{date-time}}

Connection Settings (found in your iCount dashboard under “Account Settings > API”):

Server – API server URL provided by iCount.
Endpoint – API endpoint for your account.
Login – iCount account username.
Password – iCount account password.
Language – language for generated documents.
CID – your company’s unique ID in iCount.

VAT Enable/Disable Option in Service Settings (for GPM)

Navigation: Directories → Services → Actions → Edit → Service Settings

Overview

The VAT Enable/Disable option allows administrators to define whether Value-Added Tax (VAT) is applied to individual services within the General Payments module.
This feature provides flexibility for clinics that operate under different tax regulations or handle mixed-tax services (e.g., medical vs. non-medical).

Functionality

By default, VAT is enabled for all services in the system, meaning that standard VAT rates are included automatically when calculating totals in the General Payments module.
When the option is disabled, the system assigns 0% VAT for the selected service during payment processing.

How to Configure

Navigate to Directories → Services.
Find the service you want to modify and click Actions → Edit.
In the Service Settings section, locate the VAT (General Payments) option.
Toggle the option off to disable VAT for this service.
Click Save to apply changes.

Example Use Cases

Clinics offering tax-exempt procedures (e.g., certain medical services).
International operations where VAT laws differ per branch or country.
Services that are internally charged or non-billable.

Notes

This setting affects only the General Payments module; VAT handling in Billing or Finance modules may be configured separately.
Changes take effect immediately for all new payments created after saving the modification.
To maintain consistent accounting, it’s recommended that only system administrators or finance managers adjust VAT settings.

Z-Credit Integration

(Settings are available inside your Z-Credit account, under “API & Integration Settings”)

Endpoint – provided by Z-Credit.
Terminal Number – assigned by Z-Credit.
Terminal Password – password for your terminal.
Pinpad ID – if applicable for your device.
TPN Number – transaction processing number.
Max Number of Payments – set installment limits.
Web Checkout URL – link to Z-Credit’s payment form.
Web Checkout Key – authentication key.
Success URL – redirect page after successful payment.
Cancel URL – redirect page if the payment is cancelled.

CIS Default

Payment Types Toggles – Pay Cash, Pay Card, Mixed Pay, Deposit.
Card Types Selector – create and name card types as needed.

General Payment Module

Documents Tab

Receipt Next Number – next available receipt number.
Invoice Next Number – next available invoice number.
Payment Method Toggles – Pay Cash, Pay Card, Mixed Pay, Deposit.
Invoice/Receipt Toggles – enable per method.

Templates Tab – Standard formatting panels with customizable fields:

Invoice:
- Header, Body, Footer – can include placeholders such as {{doc_number}}, {{patient}}, {{services}}, {{amount}}, {{date}}, etc.
Receipt:
- Header, Body, Footer – same placeholder structure as Invoice.

Card Types Selector – create/delete card types.